The Problem
Freight spend management spans carrier market intelligence, sourcing and RFQ, invoice audit, and AP payment. At most enterprises, these run as separate systems operated by separate teams. Data doesn't flow between them. Contracted rates negotiated in sourcing become stale by the time audit runs. GL coding is a manual step that no one owns cleanly. Finance closes the books on approximations.
Procurement enters bid cycles without market benchmarks. Carrier negotiations happen without knowing where rates stand.
Sourcing rates are manually uploaded into audit. By the time invoices arrive, the rate card is often stale. Overbilling against negotiated rates goes uncaught.
Audit teams validate invoices without knowing which lanes were awarded or at what rates. Audit accuracy is limited by this information gap from the start.
Invoices that clear audit are coded to GL manually. Daily manual coding in high-volume freight produces errors corrected at month-end.
Freight costs are committed at sourcing and accrued at month-end. The period between commitment and invoice is a financial blind spot.
Sourcing data, audit data, and payment data live in separate systems. No single view connects committed spend to billed to paid.
The freight S2P cycle was assembled from separate tools, not designed as a connected workflow. Freehand is the first platform that runs the full freight S2P lifecycle without manual handoffs between steps.
The Solution
Freehand's AI Teams execute the full freight S2P cycle market benchmarking, RFQ, carrier award, invoice audit and 4-way matching, GL coding, accrual maintenance, and ERP disbursement. Each step feeds the next with verified data.
The Carrier Benchmarking Agent provides current market rate benchmarks by lane and mode before a bid cycle opens. Procurement enters negotiations knowing where contracted rates stand relative to the market.
The RFQ Builder Agent builds and distributes RFQ packages from lane data and volume history. The Scenario Optimization Agent models primary, backup, and spot allocation before any award is made.
Title GL Coding and Cost Allocation The GL Coding Agent assigns cost centers, GL accounts, and business units at invoice time using rules mapped to your chart of accounts. No manual GL step between audit and payment.
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Why Choose Freehand
The value of connecting sourcing to payment is not incremental. It closes every leak point in a disconnected freight spend process.
Benefits
Outcomes measured from live deployments across Fortune 500 freight S2P operations.
$3M+ in annual savings across the S2P cycle Source Fortune 100 Consumer Electronics Company
90% reduction in invoice processing time Source Global Social Media and Technology Leader
68% reduction in freight S2P manual effort Source Freehand live deployments
Case Studies
Real outcomes from enterprises that have deployed Freehand across the freight source to pay lifecycle.
$3M+ In annual savings across the S2P lifecycle
✓ Sourcing output connected to Invoice Audit Agent from go-live. Contracted rate gap closed.
✓ GL coding automated across all business units and geographies. Finance closed on accurate data.
✓ Carrier payment on-time rate reached 100%. Escalations eliminated across all key lanes.
Platform Capabilities
Every capability needed to connect freight market intelligence to invoice payment in one workflow.
AI Teams
Freight source to pay spans market intelligence, sourcing, invoice audit, GL coding, and ERP payment. Each step is a manual handoff in disconnected S2P operations. Freehand deploys one AI Team with four specialized agents, each owning a distinct part of the connected S2P lifecycle.
Built For
Deployed where the gap between freight sourcing and freight payment is largest and most costly.
High freight spend, multi-modal complexity, S2P cycle spanning market intelligence through ERP payment
Global carrier base, complex GL allocation, S2P across multiple business units and geographies
High LTL and parcel S2P volume, last-mile sourcing through payment, peak-season cycle management
Regulated freight S2P, temperature-controlled sourcing through compliant invoice payment
Multi-modal S2P, high carrier diversity, complex cost allocation across brands and geographies
Urgent freight S2P, cold chain carrier sourcing through payment, high billing variability
High invoice frequency, regional carrier S2P, parcel and LTL end-to-end management
Multi-currency, cross-border compliance, ocean and air freight complexity
JIT supply chain S2P, multi-modal sourcing through payment, high carrier allocation complexity
Multi-client S2P, high volume carrier management, margin-sensitive sourcing and payment cycles
Technology
FAQ
Straight answers to what teams ask before deploying connected freight S2P automation.
Freight source to pay software connects the full cycle from carrier market intelligence through invoice payment in one platform. Freehand's AI Teams run market benchmarking, RFQ, carrier award, 4-way invoice matching, GL coding, accrual maintenance, and ERP disbursement without manual handoffs between steps.
General S2P platforms handle catalog purchasing, vendor invoices, and structured PO workflows. Freight S2P involves carrier rate negotiations, lane-level 4-way matching, mode-specific invoice formats, multi-dimensional GL allocation, and real-time accrual requirements. Freehand is purpose-built for freight complexity at every step of the cycle.
In Freehand, the RFQ Builder Agent and Invoice Audit Agent share the same data layer via the Context Graph. When a lane is awarded at a contracted rate, that rate is immediately available to the Invoice Audit Agent as the benchmark. No manual upload, no rate card reconciliation, no gap between what was negotiated and what gets audited.
Freehand's Carrier Benchmarking Agent provides current market rate data by lane and mode before each bid cycle opens. Procurement teams see where contracted rates stand relative to the market before entering negotiations, enabling more informed sourcing decisions and better award outcomes.
Freehand's GL Coding Agent assigns cost centers, GL accounts, and business units to every validated invoice using rules mapped directly to your chart of accounts. Multi-dimensional freight cost splits across divisions, brands, and geographies are handled at invoice time. Finance does not correct GL entries at month-end.
Freehand has native connectors for SAP ECC, SAP S/4HANA, Oracle Cloud ERP, Oracle JDE, and NetSuite. TMS connections cover Oracle TMS, Blue Yonder, MercuryGate, Manhattan, and e2open. No TMS migration required. S2P works alongside existing infrastructure.
Most enterprises go live across the full S2P cycle in 12 to 14 weeks, with 11 to 20 hours of customer team time required. Freehand deploys with pre-built freight domain logic across benchmarking, sourcing, audit, GL coding, and payment. ERP integration is not required at go-live for audit and payment.
Freehand holds SOC 2 Type II, ISO 270012022, ISO 270182019, GDPR, and CSA STAR certifications. Role-based access controls and complete audit trails cover every step of the S2P lifecycle from market benchmark through payment record.
Freight sourcing, audit, and payment are running as separate operations at most enterprises. Freehand connects every step market intelligence, RFQ, invoice audit, GL coding, and ERP payment without adding headcount.